Front Office Administrator
Location: Kinzers, PA
Job Type: contract
Company: Tristarr Recruiting
Salary: $$0 - $
Category: Construction
Job Description Apply Now
Our client, a specialized construction company in Kinzers, PA, is seeking a motivated Full-Time Front Office Administrator to provide essential administrative functions and some accounting support. This role is ideal for someone with strong organizational skills who thrives both independently and in team settings.
Key Responsibilities:
- Serve as the first point of contact for office operations, visitors, customers, etc.
- Manage routine tasks including emails, payables, banking, and assist with payroll processing, 401(k) deposits, and bank reconciliations.
- Master QuickBooks processes, including creating and managing purchase orders, invoicing, and accounts receivable tracking.
- Obtain necessary insurance certificates and ensure financial documentation is up to date.
- Process and track purchase orders to ensure accuracy in supply orders and vendor payments.
- Manage accounts receivable by generating and sending invoices, following up on payments, and ensuring timely collections.
- Respond professionally to emails and coordinate with supervisors, external partners, and vendors on accounting issues.
- Ensure accurate documentation for subcontracts and insurance and assist in resolving any discrepancies.
- Assist with insurance claims and performance evaluation preparation.
- Maintain or obtain a Notary Public credential to assist with document authentication.
Qualifications:
- High School Diploma or GED
- 2+ years of experience in accounting or administrative roles, and proficiency in QuickBooks or a willingness to learn.
- Familiarity with accounts receivable, purchase orders, payroll, job costing, and bank reconciliation are required, along with strong communication skills and attention to detail.
Pay Rate: $25-$28/hr. DOE
Schedule: Full-time 40 hours per week during business hours