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Executive Assistant

Location: New York, NY

Job Type: contract

Company: IDR

Category: Administrative / Clerical

Job Description Apply Now

IDR is seeking an Executive Assistant to join one of our top clients in Hudson Yards New York, NY. This role offers an exciting opportunity to provide comprehensive administrative support to senior leadership within a dynamic Global Workforce Innovation and Culture Leadership Organization for the Global People Organization! We're seeking a detail-oriented, proactive professional with a "Five-steps ahead" work-ethic! If you're looking for an opportunity to join one of the fastest growing global leaders in the Tech space, APPLY TODAY!

Position Overview/Responsibilities for the Executive Assistant:

• Coordinate internal and external meetings including team meetings, executive meetings, virtual meetings/Zoom scheduling, in-person meetings, one-on-one meetings, off-site meetings, team building and other events.
• Assist with meeting needs, agenda support, note taking, printed materials, and catering.
• Proactively manage calendar requests and conflicts, understand how to prioritize meetings when resolving calendar conflicts, ensure virtual meeting links work for seamless experience for attendees.
• Handle all travel arrangements (Domestic & International), relevant agendas, and all expense management duties
• Provide onboarding support for new hires, including space, equipment requests, onboarding meeting scheduling, updating appropriate email distribution lists, providing access to team calendar and folders, and being admin point of contact for new hire.
• Project work as needed to support organization goals, such as creation of slide decks, and implementing new processes. 

Required Skills for Executive Assistant:

• 5+ years' experience as an executive assistant to VP-level or higher leaders for large-enterprise or global-scale companies
• 5+ years' experience providing administrative support to executives including; Calendaring, booking/expensing/auditing travel, budget assistance, event coordination, supporting all hands & QVR's
• Expertise in: Microsoft Word, Outlook, PowerPoint, Zoom, MS Teams, SharePoint, and Concur for managing tasks related to communication, scheduling, travel, and expenses

Why IDR?

• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated's Best of Staffing® Client and Talent Award winner 11 years in a row

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.

Apply Now